MEETS enables you to schedule web conferencing events within your LMS course page. Scheduled events will appear on the MEETS Event Calendar page, and allow students and teachers to login to an upcoming session.


Starting 15 minutes before the session, instructors have a “Host” button taking them into the sessions as organizers. Students have “Join” buttons taking them into sessions as attendees.


Over 15 minutes before the session, students cannot log in at all, while instructors have a button that reads "Prepare", enabling them to log in early to the session.


Instructor view:  


Student view:


Notes:


Webex:

  • When a teacher goes to host a session for the first time, Webex will prompt them to authenticate as follows: 

    • When hosting a session via MEETS, a window will open notifying the teacher that they need to authenticate their Webex account. The window will show the email address that the Webex account is using. One should use that email address when logging into Webex. 

    • Pressing "Proceed" will open the Webex authentication page.

    • This authentication remains valid for 3 months from the session launch. If the teacher initiates another session within this 3-month period, the authentication period will be extended for an additional 3 months. However, if the teacher does not host a new session in MEETS within 3 months of the previous one, they will be prompted to authenticate with Webex again.




Expert Tips for Teachers:
  • Please note that though the instructor can launch the session in advance  with the "Prepare" button to prepare for the session, if one closes the session, all that was loaded gets deleted. If you wish to prepare in advance, make sure to keep the session on.

  • Instructors can click the "+" sign (next to the name of the event on the event calendar page) to edit scheduled sessions, send out guest invites and view session details.

  • Teachers can view the page as a student by clicking on “Student View” in the top menu bar. This will make the "Join" button appear instead of the teacher's original "Host" button.






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